CASA DEL SOL
BOARD OF DIRECTORS MEETING MINUTES
NOVEMBER 10, 2001

The meeting was called to order at 10:38 am in unit #716 by Tom Chmiola

Attendees:
Gene Miesse, Tom Chmiola, Buck Mann (Mann Properties), Anne Giannelli, Shawn Willcott and Bob Siskind

Board members Absent:
Frank Dean, & Vic Saville

Reading and approval of the 10/20/01 CDS Board meeting minutes:
Motion:
A motion to waive reading and approve the minutes from the 10/20/01 board meeting was made by Shawn Willcott and seconded.
The motion passed unanimously.

Review of Financial Results:
Buck Mann covered the financial results as of 11/06/01.
Motion:
A motion to accept the financial report as presented was made by Shawn Willcott and Seconded.
The motion passed unanimously.

Buck also reported that a lien had been placed against Unit 616 as requested by the board. The lien will remain in effect for up to 10 years. The owner has reduced his condominium fees arrears and no further action will be taken at this time.

Election of new CDS Board President:
Tom Chmiola resigned as Casa Del Sol President. The board members wish to thank Tom for his efforts during his tenure as president. Tom will remain on the board.
Motion:
A motion to elect Shawn Willcott president of the Casa Del Sol Condominium Association was made by Anne Giannelli and seconded.
The motion passed unanimously.

Old Business:
1. Exterior compliance issues:
a) #726 Screen Door – Buck Mann reported that a Work Order has been issued and the door should be painted the week of November 12, 2001.
b) #648 White slider w/grids – Buck reported that legal council was in process of filing the suit approved by the CDS board at the 10/20/01 meeting.
c) #650 White entrance door - – Buck Mann reported that a Work Order has been issued and the door should be painted the week of November 12, 2001.
d) #624 White entrance door – A notification letter has been sent to the owner explaining the non-compliance. The letter also advises the owner that action will be taken by the board to correct the non-compliance at the expense of the owner if it is not resolved within 45 days.
e) #626 White entrance door – A notification letter has been sent to the owner explaining the non-compliance. The letter also advises the owner that action will be taken by the board to correct the non-compliance at the expense of the owner if it is not resolved within 45 days.
f) #628 White entrance door – The owner has corrected the non-compliance. Item closed.
g) #664 White slider – A notification letter has been sent to the owner explaining the non-compliance. The letter also advises the owner that action will be taken by the board to correct the non-compliance at the expense of the owner if it is not resolved within 45 days.
h) #616 Old air conditioner removal – Buck Mann reported that the removal was completed. Item closed.
i) #632 Old air conditioner removal – Buck Mann reported that the removal was completed. Item closed.
j) #646 Completion of slider Installation – Buck Mann reported that the installation was completed. Item closed.
k) #704 Completion of slider Installation – Buck Mann reported that the installation was completed. Item closed.

2. 770 Building:
a) Asphalt caving in, street side, next to building, between units 770A & 770B:
Work completed 11/09/01. Item closed.

b) Schedule for Approved Repair, bayside, to determine extent of water/termite damage:
Buck Mann reported that signed contracts had been received from 3 of the 4 owners and that C/S Construction (Walt) was scheduled to start work immediately after the Thanksgiving holiday.
Motion:
A motion to accept the C/S Construction contract for this work was made by Anne Giannelli and seconded. The motion passed unanimously.

3. 700 Building:
a) Schedule for Approved Repair, bayside, 2nd floor, west end fire escape.
Buck Mann will issue a contract for this work during the week of 11/12/01.

4. 600 Building:
a) Shingle damage to north side mansard, west end of building.
Buck advised that this was warranty work and would be completed by Walt while his crew was working on the 770 Building.

b) Trash removal from underneath the building.
Buck Mann advised that he has found some foreign exchange students that may be willing to do this work. He should have a definite answer the week of 11/12/01.

5. Raccoon problem resolution:
Motion:
A motion to have the association pay the costs of the Raccoon removal and reimburse any owners that have already paid was made by Gene Miesse and seconded. The motion passed unanimously.
Motion:
A motion to have “Rat Wire” installed to the underneath side of the pipe chase to stop animal infestation was made by Bob Siskind and seconded. The motion passed unanimously.

6. Replacement of Neil Foote handyman.
Buck Mann presented bids from two maintenance companies.
Motion:
A motion to accept the bid from Diversified Maintenance was made by Tom Chmiola and seconded. The motion passed unanimously.

7. Roof Replacement:
Buck Mann reported that the roofs on Units 702 and 714 were completed and that repair of the roofs on Units 650 and 652 was underway and should be completed during the week of 11/12/01.

8. Plumbing bill for Unit #648
Buck Mann reported that the owner had not cooperated in supplying the detailed plumbing bill as requested. The board advised Buck to drop this item until the owner complies with proper documentation. This item is closed.

9. Fire Escape Access/Egress Concerns:
Buck Mann inspected Fire Escape access on 11/08/01 and there were no violations. This item is closed.

10. Repair of damaged crawlspace entry doors:
Tabled?????

11. Unit #718 – staining of new street side Kitchen deck:
Staining was not part of original contract. Buck Mann will advise the owners that staining is required and that stain is available.

12. Final inspection of approved exterior projects:
a) Unit #670 – pier railing:
Buck Mann will advise the owners that cutting off the pilings was not approved and that they will now have to properly seal the pilings.
b) Unit #724 – Dryer vent:
The vent has been inspected and approved. This item is closed.

New Business:
1. Walk through of Casa Del Sol by Mann Properties and Board members:
Buck Mann had performed a walkthrough of the properties on 11/06/01and had only one new item to report. A missing piece of soffit.

2. 2002 Budget:
Buck Mann covered the proposed 2002 budget. After discussion some minor adjustments were made to the maintenance line that would keep the 2002 budget the same as the 2001 budget.
Motion:
A motion to accept the amended budget was made by Gene Miesse and seconded. The motion passed unanimously.

3. Storage room “Cubby” doors need maintenance:
Buck Mann will advise the new maintenance company (Diversified) to spray the hinges and locks with lubricant. This will also be an agenda item for the spring “work weekend”.

4. Letter of complaint from the owners of Unit #670:
Shawn Willcott will prepare a response to the owners. Buck Mann will prepare letters of notification to those owners called out in the correspondence citing the complaint(s) and will copy the Unit 670 owners.

5. Dog excrement:
Anne Giannelli reported that vandals are taking their dog onto the deck of Unit #620 and allowing it to defecate in front of the slider. Anne didn’t know who the vandals were and offered no solution to the problem, she just wanted to report the vandalism act.

Outstanding issues/project priority:
1. Roof Repair - Completion
2. 770 Building repairs and associated work on 600 & 700 Buildings.
3. Exterior Compliance follow-up.

Next Board Meeting:
Saturday February 16th, 2002 at 11:00 am in Unit #714.

On a motion to adjourn by Gene Miesse Shawn Willcott adjourned the meeting at 12:41 pm.

Prepared by:
C.E. “Gene” Miesse
Secretary